Smarter Procurement
Built for Canada
QCsolver simplifies the process of qualifying and managing your entire network of vendors, contractors, and suppliers. We do 90% of the work, free to the client. Insurance, Workers Compensation, and compliance are documents collected, reviewed, and approved on your behalf.
Coast to Coast
Done by Us
Uptime
Clients
“QCsolver is a fantastic partner. They do an amazing job managing data and providing vital reports for our company. The QCsolver team is super responsive anytime we have a need. We always know we can rely on QCsolver to help with any of our data needs.”
Up and running in days, not months
A structured, transparent process that delivers consistent results. Your team will be managing compliance within days of signing up.
Configure
Define what you require: insurance minimums, Workers Compensation clearance, document types, compliance declarations.
Connect
We invite your existing suppliers to join QCsolver. They complete a Profile and connect to your organization.
We Review
QCsolver staff and AI collect, review, and approve documents on your behalf. We follow up directly with suppliers.
Stay Compliant
Reports generated on demand. Renewal alerts. Automatic propagation to all clients.
Demand is stronger than ever
Four converging forces are creating immediate urgency for Canadian organizations to formalize supplier qualification and procurement compliance.
Ontario BPS Procurement Directive
Revised Jan 2024, this directive mandates segregation of duties, transparent vendor access, and documented compliance across all public sector entities including hospitals.
Buy Ontario Act & Bill S-211
Bill 72 (2025) and Forced Labour Act require traceable, qualified, domestically prioritized supply chains. Impossible to demonstrate without a vendor platform.
Tightening Vendor Security
OEB and healthcare regulators are raising cybersecurity bars for third-party vendors. Hospitals must validate vendor security before onboarding.
Continuous Vendor Risk
Accreditation Canada and Joint Commission 2025-2026 changes require continuous vendor risk assessment and structured credentialing, replacing one-time approval.
We don't just store documents. We review them for you.
Our competitors give you a portal to upload supplier documents and leave the work to you. QCsolver actively manages the entire process so your team can focus on strategic procurement, not chasing paperwork.
Document Storage Only
- Provides document storage
- Your team reviews every document for compliance
- Your team chases suppliers when documents expire
- Approval and rejection decisions sit on your desk
- Compliance gaps surface only when audited
Full Document Management Service
- We collect documents from suppliers on your behalf
- Our trained staff and AI review every document for compliance
- We follow up directly with the suppliers when items are incomplete or expired
- We approve compliant documents and flag deficiencies before they become risk
- You see only the final result: a fully compliant supplier base
Workplace Safety Insurance, Reviewed and Approved for You
Insurance certificates and Workers Compensation clearance documents are where supplier compliance most often fails. QCsolver's trained staff manage the entire collection, review, and approval process. We chase the suppliers, validate the documents, confirm the coverage, and deliver clean approved records.
Built for Everyone in the Procurement Chain
Whether you're managing suppliers, supplying clients, or partnering with us, QCsolver delivers value that scales with your role.
For Clients
Organize contractors and suppliers in one place. Reduce risk and reclaim hours every week.
- Reduced workload and risk
- Centralized data and reporting
- Increased visibility of supplier qualifications
- Improved quote process with QuickQuotes
- Optimal for portfolios of 50+ suppliers
For Suppliers
Build a reputation as a reliable, sustainable contractor. Stay work-ready always.
- Meet client requirements faster
- Ensure compliance automatically
- Always be work ready
- Stay organized and up to date
For Affiliates
Strategic alliances bringing value-added services to our shared customer base.
- Reach a curated procurement audience
- Co-marketing and integration opportunities
- Industry-aligned alliances
- Value-added service delivery
Everything your Procurement Team needs
A complete procurement compliance ecosystem built from the ground up for Canadian organizations and Canadian legislation.
Insurance & Workers Compensation Document Review
We collect, review, and approve insurance certificates and Workers Compensation clearances on your behalf. We follow up with suppliers directly.
Legislation Compliance Tracking
Track Buy Ontario Act, Bill 40, Bill 72, and Bill S-211 across your supply chain.
AI Insurance Document Review
AI reads supplier insurance certificates and verifies they meet your specific requirements.
Supplier Self-Serve & Attestation
Suppliers maintain their own data and attest that it's current.
Buy Local Search by Category
Support local business. Find Canadian and Ontario suppliers near you, filtered by service category.
Contracts Module & Dashboard
Full contract management dashboard for planning, renewals, and deadlines. Never miss an expiry.
Power BI Reporting & Monitoring
We help clients maximize Power BI for supplier scorecards, procurement activity reporting, and impact storytelling. No access limits.
API Integration
Smooth integration with Oracle PeopleSoft, SAP, and other API-compatible systems.
Support Canadian Suppliers. Search by Category and Region
QCsolver makes it easy for Canadian organizations to source from Canadian and Ontario suppliers first. Our Buy Local search lets you filter your supplier database by category, location, certifications, and Canadian content.
We help you maximize Power BI for Procurement
Procurement data is only useful if leadership can see it. QCsolver helps clients turn supplier, compliance, and contract data into Power BI dashboards your CFO, audit committee, and board actually use. No access limits, no IT tickets.
Why Canadian Organizations choose QCsolver
We have been Solving purchasing challenges since 2012. By working directly with clients, QCsolver improves vendor oversight, saving both time and money. Our expertise in vendor management and evaluation helps businesses reduce costs, mitigate risks, and streamline operations.
Built for Canadian Legislation
QCsolver collects, tracks, and reports on the key pieces of Canadian procurement legislation, keeping your organization audit-ready.
Bill S-211
Modern Slavery Act
Canada's Fighting Against Forced Labour and Child Labour Act requires certain organizations to report annually on steps taken to prevent forced and child labour in their supply chains. QCsolver hosts an attestation form.
Buy Ontario Act
Ontario public organizations must give preference to Ontario-made goods and services. QCsolver tracks supplier origin data and powers the Buy Local search.
Ontario Bill 40
Procurement reform legislation affecting how Ontario organizations manage and document their purchasing processes. QCsolver maintains records and audit trails.
Ontario Bill 72
Strengthened supply chain transparency requirements. QCsolver's supplier profiles ensure you have the information needed to meet Bill 72's reporting requirements.
Two Powerful New Modules
Reduce workload, gain visibility, and take control of your procurement workflow.
Quick Quotes Module
For under-threshold and department-focused purchasing only. Streamlines smaller, frequent quote requests that do not require formal RFx procurement. Send requests to qualified suppliers, collect responses, evaluate submissions, and deliver results.
Contracts Dashboard
Complete visibility over every contract in your portfolio. Plan ahead, track renewal dates, and ensure you never miss another contract deadline. Integrates with the Supplier Database.
Coast to Coast Across Canada
2,000+ suppliers serving organizations from energy and utilities to education, healthcare, and municipalities.
Incorporated
Companies
Organization
Energy, Utilities & Mining
25 Ontario Hydro companies, Mining company in Saskatchewan
Education & Healthcare
Ontario Universities
Construction & Facilities
Tremco/WTC Inc, Clearway Construction
Business, Insurance & Finance
Cambridge Solutions, Nova Mutual
Community & Non-Profit
Trusted partners across the community and non-profit sector
Municipalities
Township of Wellesley and other municipal governments
Strategic Alliances & Trusted Partners
QCsolver works with like-minded organizations committed to offering value-added services to our shared customers. These are the partners that extend what we deliver.
The People behind QCsolver
Our team's diverse backgrounds in procurement, supply chain, system development, data management, sales, program analysis, municipal government, and IT help us deliver a comprehensive suite of services.
Rachel Ford
Todd Phillips
Mary Antony
Sumukh Dhawade
Anusha Shrestha
Gira Barot
Rakshya Niraula
Centrally Located in Cambridge, Ontario
Our office sits at the heart of Southwestern Ontario, within a 90-minute drive of Toronto, Hamilton, London, and the GTA. Easy access to Highway 401.
Cambridge, ON N3C 3X4
EST: 8:30 AM – 4:30 PM
CST: 7:30 AM – 3:30 PM
MST: 6:30 AM – 2:30 PM
PST: 5:30 AM – 1:30 PM
Trusted by Canadian Organizations
Procurement managers, compliance officers, and contract administrators across Canada rely on QCsolver every day.
I have worked particularly closely with Jerry Ford and Rachel Ford, both of whom have been exceptional to deal with. Their professionalism, responsiveness, and willingness to find practical solutions have made them trusted partners and a pleasure to work with. I would confidently recommend QCsolver to any organization seeking a reliable and customer-focused contractor management provider."
Answers to Common Questions
Procurement leaders ask us these most often. If yours isn't here, book a 40-minute call.
What is procurement compliance?
Procurement compliance is the process of qualifying suppliers and verifying they meet legal, insurance, safety, and contractual requirements before and during the business relationship. For Canadian organizations this includes insurance coverage verification, Workers Compensation clearance, Bill S-211 forced labour attestation, Buy Ontario Act origin tracking, and ongoing document renewal management.
How much does QCsolver cost?
QCsolver is free for client organizations with no implementation fee. Suppliers pay between $73.75 and $590 per year based on their annual revenue. Indigenous suppliers, not-for-profits, and suppliers with annual sales to QCsolver clients under $5,000 pay nothing.
Is QCsolver data hosted in Canada?
Yes. QCsolver is Canadian owned, Canadian operated, and 100% Canadian hosted in a Toronto colocation facility with 24/7 site security. This meets public sector data residency requirements for Ontario and federal Canadian organizations.
What is Bill S-211 and how does QCsolver help?
Bill S-211, Canada's Fighting Against Forced Labour and Child Labour in Supply Chains Act, requires certain organizations to file an annual report on steps taken to prevent forced labour and child labour in their supply chains. QCsolver hosts a supplier attestation form, collects responses, and produces audit-ready reports for annual filing. Read the full Bill S-211 reporting guide →
How does QCsolver handle Workers Compensation clearance verification?
QCsolver's trained staff and AI collect Workers Compensation clearance certificates from suppliers, verify clearance numbers and validity periods against your requirements, follow up with suppliers when documents are missing or expired, and stamp approved records with a full audit trail. Automated alerts fire before expiry so renewals are pursued before they become a compliance gap. Read the Workers Compensation verification guide →
Does QCsolver integrate with Oracle PeopleSoft or SAP?
Yes. QCsolver provides API integration with Oracle PeopleSoft, SAP, and other API-compatible ERP and procurement systems. Supplier data, compliance status, and contract information can flow into your existing systems.
What is the Buy Ontario Act and how does QCsolver support it?
The Buy Ontario Act requires Ontario public organizations to give preference to Ontario-made goods and services. QCsolver tracks verified supplier origin and Canadian content data, tags Indigenous, women-owned, minority-owned, and certified suppliers, and powers a Buy Local search by service category, geography, and certification.
How long does QCsolver take to implement?
Most client organizations are managing compliance within days of signing up. QCsolver handles configuration, supplier invitations, and document collection. There is no IT integration burden for the client to launch.
Ready to Transform your Procurement?
Book a free 40-minute platform walkthrough. We'll cover how QCsolver can be tailored to your organization's procurement and compliance needs. No pressure, no live demo, just a conversation.